Toranomon Hills Forum

Applications are accepted from 12 months before the usage date (reception is Monday to Friday 9:00-18:00, excluding holidays and the year-end and New Year holidays). A provisional reservation is held for 1 week and is automatically canceled if there is no contact. The reserved time must include setup, rehearsal and removal. The Main Hall, Hall A and Hall B can be reserved separately (divided) from 3 months before (5 hours or more), and Meeting Rooms 1 to 4 can be reserved separately from 2 months before (3 hours or more). Payment is made in advance in a lump sum by bank transfer no later than 10 days before the usage date. Cancellation fees, as a share of the venue fee: for the Main Hall and Hall A, 10% from 1 year before, 20% from 6 months before, 30% from 3 months before, 50% from 1 month before and the full amount from 1 week before; for Hall B, 10% from 6 months before, 30% from 3 months before, 50% from 1 month before and the full amount from 1 week before; for the meeting rooms and guest rooms, 30% from 1 month before, 50% from 1 week before and the full amount from 3 days before. A meeting is held 1 month to 2 weeks before the event, and documents must be submitted by 10 days before the event date. Depending on the content of the event, a notification to the Shiba Fire Department is required at least 1 week before the event, and the organizer files it themselves. Organizers are asked not to bring in food and drink, and food and drink from vendors outside the partner list may require a notification to the public health center. Waste after the event must be taken home. Smoke effects cannot be used anywhere in the building. Guide signs cannot be placed in the building's common areas (guides may stand in position). Loud events and the playing of percussion instruments such as Japanese drums are prohibited. (Source: Facility Service Terms of Use, Usage Flow, Fee Schedule as of April 1, 2026, Notes on Venue Setup and Notifications to Government Offices, Useful Q&A)