TOKYO KAIKAN

The banquet room use time is the time agreed in advance, including setup through removal. If the contracted time is exceeded, an additional room charge applies, and an extension may not be possible because of the next banquet. The application deposit is presented on the basis of 10% of the estimate, and the estimated amount is paid as an advance payment by the date set in the contract. The number of paying guests must be reported by 10 days before the event, and changes after that are accepted until noon on the last weekday before the event. After noon, the number of guests finally decided is charged, and if the number falls by 10% or more between 9 days before and noon on the last weekday before the event after the number was confirmed 10 days before, charges are billed from that 10% onward. Cancellation and rescheduling fees (days are counted from the day after the request) are: 181 days or more before, the full application deposit; 180-121 days before, 20% of the estimate; 120-91 days before, 30%; 90-61 days before, 40%; 60-31 days before, 50%; 30-11 days before, 60%; 10-2 days before, 80%; the day before and the day of the event, the full amount (actual expenses are added in every case). Peak periods such as shareholders' meetings and New Year's greeting events, and long-term provisional reservations, are subject to different amounts. For decoration, flowers, sound, lighting, entertainment, music, receptionists and gifts, a subcontractor designated by Tokyo Kaikan is used. Using another company requires prior consent, and a fee may be charged. Load-in and load-out by companies the organizer hired directly, and the size, mounting method and placement of signs, follow Tokyo Kaikan's instructions, and if attendance is judged necessary, attendant labor costs are charged separately. The cloakroom cannot hold cash, valuables, precision equipment such as computers and smartphones, or perishable food. The entrances of the main building (1F front entrance, Tokyo Chamber of Commerce and Industry side, Marunouchi Naka-dori side, and B1) are unlocked from 10:00 on weekdays and from 8:30 on Saturdays, Sundays and holidays until closing. (Source: Banquet Room Terms of Use as of September 1, 2020, access page)